List the edits your team actually makes
Begin with recurring tasks: changing a service description, publishing an article, replacing a team photo or updating product information. Note who drafts, approves and publishes each item. A CMS that looks flexible in a demonstration may still be awkward for the person who has to complete these tasks every week.
Try realistic content before choosing
Ask shortlisted suppliers to demonstrate a long heading, a missing image and a page with several content sections. Test previewing on mobile and correcting a mistake. Check whether editors can damage navigation or layout accidentally. Structured fields and reusable blocks can be more useful than unrestricted control over every part of the page.
Check permissions and portability
Confirm that accounts can have appropriate roles and that the business owns its administrative access. Ask how content and media are exported, how revisions work and what happens when a subscription ends. Identify dependencies on paid extensions or a specific developer. These questions affect ownership long after the first design has been approved.
Include training and maintenance
Budget for a short editing guide and practice with real tasks. Name who manages updates, backups and account recovery. Agree which changes editors can make themselves and which require development. Select the CMS that fits this operating model; a long feature list is not a substitute for a workflow your team can use confidently.
Your practical checklist
- Document recurring editing tasks
- Test drafts, previews and corrections
- Verify roles and export options
- Assign training and maintenance responsibilities
Working through a similar question?
We’re happy to help you find a practical starting point.
Talk to AMGK